Note! Support for Procountor Receipts has ended on 15.8.2020. Receipt features will be transferred from Procountor Receipts to Procountor Mini. Read more about this transformation here.

Procountor Receipts is a smartphone application allowing the user to photograph expense receipts on their smartphone and add information to them. The application digitises the receipts and transfers them to Procountor automatically for use on travel or expense invoices. Receipts can also be added to bank statements, sales invoices, purchase invoices and journals by clicking on the Attachments button and selecting Add receipts. Procountor Receipts is based on the Finago eTasku mobile application.

Procountor Receipts supports the following operating systems:

iOS 7 or later

Android Gingerbread 2.3 or later

Procountor Receipts can be downloaded from:

Apple Appstore

Google Play Store

The app can be download free of charge.

When the application has been installed, a widget titled New receipts will also be displayed on the front page. The widget includes a receipt management view and the option to add receipts through the Attachments function when creating travel or expense invoices. You can also add receipts to sales invoices, journals, purchase invoices and bank statements.

You log into the application using your existing Procountor ID and personal password. You do not need a single-use password for logging in.

Procountor Receipts is adopted by authorising the use of the application in your organisation after you have logged in. If the user has several organisations registered in Procountor, the environment in which the application and receipts will be used must be selected from the list.

The Procountor Receipts can only be used in a single Procountor environment at a time, and the receipts will be saved to that environment. On Windows Phone you can change to an other environment by logging out and choosing a new environment when logging in. On iPhone and Android you can change environment without logging out. The receipts will only be saved to the environment chosen when logging in. Previously saved receipts will be stored in the environment to which they were saved.

1. After you have installed the application and logged into your chosen environment, take pictures of receipts by using the + button.

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2. Zoom the pictures to ensure that they are sharp enough to make out the information. If the picture quality is good, select Save. If you do not wish to save the picture, select Cancel. If you do not wish to save the picture and want to take a new one, you can do this through the Camera function.
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3. Once the image of the receipt has been saved, go to the Information view and enter the information related to the receipt. The location where the product or service was purchased is entered as the Place of purchase. The date on the receipt is entered as the Date. You can also enter the Price and Vat % as additional information. Choose the product group that corresponds to the product information, such as Daily allowances. At present, the default product group is Other products and default product Other expense. Choose the payment method, for example Credit card if the purchase was made with a credit card. Finish by saving the information with the Save button.

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4. After the information has been saved, the receipt will be displayed in the main view of the Procountor Receipts application, and you can use the + button to take more pictures of receipts.
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5. The cog button opens the application settings, displaying the name and company of the logged-in user.
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6. You can log out of the application by pressing the Logout button in the settings view.

With the application, you can browse receipts by month, add information to previously saved receipts and delete unnecessary receipts. When the changes have been saved, they will be updated into Procountor when the New receipts widget is updated.

Procountor Receipts can be used with all versions of Procountor apart from the Purchase and Sale versions. The function cannot be implemented in the demo or learning environments. Access to all of the organisation’s receipts requires that the user’s role is not personnel, the user’s access rights are not limited to his/her own travel and expense invoices, and that the user has the right to create travel and expense invoices and has at least viewing rights to the Employee register.

After Procountor Receipts has been adopted, receipts saved through the application can be used to create travel and expense invoices in Procountor. Receipts can be added to purchase invoices, journals, sales invoices and bank statements from the receipt or accounting views, by clicking on the Attachments button followed by the Add receipts button.
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The person who adopted the application will receive the above announcement after creating the first receipt in Procountor Receipts and logging into Procountor.
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The above announcement will also be displayed in the Announcements widget once any user registered to the company in question has adopted Procountor Receipts and saved a receipt through the application.

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Users can use the New receipts widget to browse receipts and create travel and expense invoices based on them by clicking on the Create travel invoice or Create expense invoice buttons. The widget also includes a Receipt management button.
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In the Receipt management view, users can delete receipts and browse previously processed receipts on the Processed tab. The Receipt management view can also be used to browse and search for receipts, and to view all information and images attached to receipts. Several rows can be selected at once by holding the CTRL or SHIFT keys, or by using the selection boxes.
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If the user for whom the travel or expense invoice is being created has not been added to the company’s Employee register, the user attempting to create the invoice will receive the following error message. In such cases, a person with access rights to the company’s Personnel register must add the receipt owner’s information to the Personnel register, and the person’s personal identity code must be the same as that saved in the Personal information and settings view.

If a travel or expense invoice is being created on the basis of one or more receipts through the New receipts widget or Receipt management view by using the Create travel invoice or Create expense invoice buttons, a Comment row (the Place of purchase and Date fields of Procountor Receipts), Product and Product code will be generated on the invoice from the receipt information. The product code can be checked from the travel and expense invoice product register by using the Search for product button.

The image of the receipt will be automatically attached to the invoice.
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The Attachments button opens a view, through which receipts or other file attachments can be added to existing travel or expense invoices, journals, bank statements, sales invoices and purchase invoices. The Delete button removes the selected attachment.

Once the Procountor Receipts application has been adopted in the Procountor environment, accountants and the organisation’s main users will be able to create travel and expense invoices for other persons by using receipts saved through the application. In the Receipt management view of the New receipts widget, users can sort receipts and search for them by the person who saved the receipt.

Receipts can be added to purchase invoices, journals, sales invoices and bank statements from the receipt or accounting views, by clicking on the Attachments button followed by the Add receipts button. Row information is imported to purchase invoices on the basis of the receipt information entered in Procountor Receipts. Rows will only be added when a receipt is attached to the invoice through the purchase invoice view. In other words, rows will not be added when attachments are added to the invoice through the accounting page.

The organisation will be charged EUR 5.95€ (0% VAT) per month for each user registered in the application. The charge will be added to the organisation’s monthly Procountor invoice. There are no other costs to using the application.

When Procountor Receipts is adopted by an organisation, the user will be requested to approve the start of invoicing. If a user adopts the application in more than one organisation, each of the organisation will be charged the monthly fee of EUR 5.95€ (0% VAT). For example, if the same user ID has been linked to three different companies, the monthly cost of Procountor Receipts use will be 3 * EUR 5.95€.

Use of the receipt functionalities in Procountor is free of charge. The processing of other people’s receipts by accountants or the organisation’s main user in Procountor is not subject to any additional costs.

The Procountor Receipts subscription can be terminated in the Management > Company info > Usage setting view, through the Integration settings.
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Users will be able to use Procountor Receipts in Procountor if the company has not prohibited use of Procountor Receipts. The Integration settings under Management > Company info > Usage settings in Procountor includes the item "Permit use of the Procountor Receipts application in the company?”. If this item is unticked, the notification "You are terminating the Procountor Receipts service for all users in the company, are you sure you wish to do this?" will be displayed.
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The Integration settings also include the item Procountor Receipts users. Users of the Procountor environment with Full privileges to Company information can terminate Procountor Receipts use for individual users. The Procountor Receipts users function opens a new view, in which you can tick the users whose Procountorin Receipts use will be terminated. Tick the desired users and finish by selecting Terminate Procountor Receipts use.

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Deleting the application from the Receipts phone will not terminate Procountor Receipts invoicing.
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