The VAT configuration tool allows the mass updating of the new VAT percentage to various places and settings in Procountor.
This page provides information on the use of the configuration tool.
General information
The configuration tool can be accessed from Management > Accounting Info > VAT Defaults. There is currently no deadline set for its use. The use of the configuration tool is environment-specific, meaning VAT cannot be updated for multiple environments at once.
Using the Change Tool for the January 2026 VAT Change (VAT Rate Change from 14% to 13,5%)
The VAT % conficuration tool will be updated in the December 13, 2025 release so that you can update the 13.5% VAT rate for multiple products at once.
Changing the VAT Rate Using the Configuration Tool
Registers
Customers and suppliers default accounts' default VAT-% and VAT statuses, which include 14% (Registers > Business Partners).
The default VAT-% and VAT status can be found in the customer’s or supplier’s Basic Info under Defaults > Default Accounts.
Note! This step will also update the default products behind partners if the “Different VAT” option has been used.
Product register's sales and purchase products, customers and suppliers' default products and their VAT statuses, which include 14%. This also covers Finago Procountor Solo.
Travel and expense items, and persons' default products.
Posting Defaults
Bank statement posting defaults' VAT-%. VAT-statuses do not update. (Managements > Accounting Information > Posting Defaults > Bank Statement Posting Defaults).
Default postings for reference payments' VAT-%. VAT-statuses do not update. (Managements > Accounting Information > Posting Defaults > Default postings for Reference Payments).
Invoicing
Contract invoicing (product VAT-%)
The VAT percentage for products will change.
Invoices that have already been created will not be updated.
Note: Contract invoicing is an additional service. This section is not visible if the additional service is not in use.
Registers 10% VAT into 14% (This is an old update; use it only if there are still products with 10% VAT in the registers.)
Travel and expense items
The travel and expense item register's items, which currently have 10% VAT will be changed into 14%.
Product register's sales and purchase products
User can select the items in another view where all sales and purchase items with 10% VAT will be shown. User can e.g. select only purchase products to be updated, and return to update the sales products later. For Solo users, only purchase products are shown and possible to select.
VAT Default view Settings
Default VAT percentage (Management> Accounting Info > VAT Defaults).
Note: if the Default VAT % field is empty, it will be updated to 13,5%.
Used VAT percentages for sales invoices (Management> Accounting Info > VAT Defaults).
Used VAT percentages for purchase (Management> Accounting Info > VAT Defaults).
Note: The program will automatically add the 13.5% VAT percentage to the applicable VATs on January 1, but the update can also be done manually or with the configuration tool already in December The addition is made if the 14% VAT percentage has been selected for sales invoices and / or purchases in the environment.
The tool updates the VAT percentage from 14% to 13.5% or 10% to 14% in the aforementioned targets.
The information that can be updated with the configuration tool can also be edited manually instead of using the tool. For example, the general default VAT percentage and the applicable VAT percentages can also be updated directly in the VAT Defaults view, and changing them does not necessarily require the use of the configuration tool.
Please note! The old update 25,5% VAT is not available anymore.
Using the configuration tool
Only items that currently have 14% VAT will be updated. VAT-% will not be updated elsewhere automatically.
Go to the program’s VAT defaults view.
Press the top row VAT % configuration tool button.
Select the items to be updated.
If you do not have user rights to some item, it will appear grayed out, and you cannot select it.Note: if the Default VAT % -field is empty, it will be updated to 13,5%.
Click Save changes.
The program displays a summary of the updated information. Finally, click Done.
The VAT% configuration tool can be reused multiple times if needed, and if it has been already used for some location, you can see the date of the latest update on the screen for it.
Information that is not updated by the tool
Items that are not included in the previously mentioned list should be updated manually if necessary. The tool does not change the accounting of receipts already saved in the Procountor. Therefore, for example, if receipts have been created for the future, the VAT percentage must be changed manually to them, or if prices of products are wanted to be changed.
The tool also does not change the VAT statuses of posting defaults for bank statements or reference payments.
User rights
The configuration tool is available to users on a limited basis. To use the VAT% configuration tool, the user must have all rights to the Basic Accounting Info in the Users and user rights view.
Additionally, to update VAT in different targets (e.g., registers or default postings), the user needs to have the same user rights that are required to manage each tool's location in system generally. For example, if a user does not have all rights to the product register, then that option cannot be selected in the tool. In these situations the system will inform the user which user right is missing.
Item | Information updated by the tool | User rights |
VAT-default view settings | Default VAT % (field empty or 14%) |
|
VAT-default view settings | Used VAT percentages (Sales, Purchases) |
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Registers | Customers and suppliers default accounts' default VAT-% and VAT statuses, which include 14% |
|
Registers | Product register's sales and purchase products, customers and suppliers' default products and their VAT statuses, which include 14%. This also covers Finago Procountor Solo. |
|
Registers | Travel and expense items, and persons' default products. |
|
Posting Defaults | Bank statement posting defaults' VAT-%. |
|
Posting Defaults | Reference payments' posting defaults' VAT-%. |
|
Invoicing | Contract invoicing (product VAT-%) |
|